Uploading your SWMS to a builder's contractor portal
Get the file ready on your phone, then follow the builder's portal instructions for this job.
A$39per job
However many high-risk activities it covers.
- However many high-risk activities it covers.
- 3 for A$99
- 10 for A$249
- Yearly A$129 for 120
- Monthly A$60 for 10
What does a SWMS contractor portal usually ask for?
The builder's portal may use different field names. These are common things to have ready.
- A PDF for this job and siteCheck the site address, scope, work steps and controls against the job you are doing.
- Your business detailsCheck that the business name and contact details match the subcontractor record in the builder's portal.
- The high-risk work namedCheck that the document identifies the high-risk work involved in this job.
- Signatures or a sign-on sheetCheck what the builder asks for and have the crew's signatures or the sign-on sheet for the current version ready.
- The version and dateMatch the PDF's version and date to the details you enter in the builder's portal.
How do I get the PDF ready and upload it?
- 1
Read the builder's request
Find the project, document category and any file instructions in the builder's portal. Ask the builder about fields you do not understand.
- 2
Check the SWMS with the crew
Compare the draft with the site, equipment and planned method. Update any gaps and talk through the steps and controls with the people doing the work.
- 3
Finalise and save the PDF
Finalise the checked SWMS. Collect the signatures requested for the job and download the current PDF. Give the file a clear name showing the job and version.
- 4
Choose the project and attach the file
Open the correct project in the builder's portal. Choose the document category the builder specifies, attach the PDF and add a sign-on sheet if requested. Check the business, version and date fields.
- 5
Finish the submission and check it
Check whether there is a separate submission step after attaching the file. Open the uploaded file if the portal lets you, and save any confirmation. Look out for review comments.
Can I use my OneClickSWMS PDF?
Download a PDF for the job
Does the builder have to get a copy of my SWMS?
Read the wording for your state or territory below, quoted from its regulation.
Start here
Get the job's SWMS ready
Describe the work for a free preview. Check the draft against the site, then finalise and download your PDF.
Sources
Where this guide's information comes from
- 1.Safe Work Australia · workplace safety guidance and regulator links · accessed 21 Oct 2026
- Last reviewed
- 21 October 2026
- How
- Practical guidance for preparing the job document. The legal wording on this page is quoted with its source and the version read.
- Next review
- January 2027, or sooner when a regulation changes
Questions
Questions people ask
Can I upload the PDF from my phone?
Save the PDF to your phone, then use the file picker in the builder's portal. If the upload fails, check its file instructions or ask the builder for help.
Does attaching the file finish the submission?
Check the builder's portal for a separate submission button or confirmation. Open the uploaded file and check the project and version before leaving the page.
What if the builder asks for changes?
Read the comments and clarify anything unclear. Edit the same job, take the crew through the changes, collect fresh signatures and upload the updated PDF. Edits to the same job are free.
Can I upload the SWMS from another job?
Prepare a SWMS for the job you are doing now. Check its site, scope, steps, hazards and controls rather than sending a PDF with another job's details.